One employee file, the base for attendance, leave and payroll
Instead of hunting through sheets and folders, Sutumatic keeps every employee in one file that HR and finance both rely on, connected directly to shifts, attendance and payroll.
| Title | Sales staff |
|---|---|
| Dept / Branch | Sales · Main branch |
| Shift | Morning 9:00–5:00 |
| Salary components | Basic · Housing · Transport |
| Leave balance | Annual: 21 days |
| Status | Active |
What does the employee file hold?
Core & job details
Employee number, name, title, hire date and contact details.
Department, branch & unit
Link each employee to your structure so reports group by department and branch.
Attachments & photo
Keep the employee's documents and photo inside their file.
Salary components
Basic, allowances and deductions per employee, using types you define.
Leave balances
Leave entitlement details per employee, by the leave types you set up.
Status
Separate active and inactive employees while keeping their history.
The employee's journey in the system
From hiring day to monthly pay, each step connected to the one before.
Hiring
Create the employee file and link it to department and branch.
Shift
Assign one or more shifts and rest days.
Attendance
Daily record: manual, app or biometric file.
Leave & advances
Approved leave and advances recorded in the file.
Pay
Components, penalties and advances in the monthly payroll.
Clear structure, role-based access
Organise departments and teams, and decide what each user can see and change. HR doesn't need finance permissions, and finance doesn't need to edit shifts.
- Departments and teams linked to employees
- User roles and permissions
- Link an employee's account to the Employee app, as your company enables
| Role | Attendance | Payroll |
|---|---|---|
| HR manager | Edit | View |
| Accountant | View | Edit |
| Branch supervisor | Edit | None |
We help you from day one
- We help you organise and enter your current employee data when you start.
- Employee data is managed by your admins in the system; employees view their profile in the app.
Keep reading
Time & attendance
Record attendance manually, from the Employee app with or without GPS, or from biometric-device Excel/CSV files. Overnight shifts, lateness and penalties included.
Read morePayroll
Prepare monthly payroll from salary components, advances and penalties, then post the payroll journal entry and transfer payment from cash or bank inside Sutumatic.
Read moreEmployee app
The Employee app by Sutumatic is the employee's workspace, based on their permissions: attendance, tasks, advances, notifications and a field-team track. Available on iPhone.
Read moreLet's map your HR cycle together
Tell us your headcount and what you need — we'll walk you through the system with sample data close to your reality.